Certified Professional in Patient Safety (CPPS) Practice Exam

What method is best for evaluating new software systems for event reporting?

1. Hold a workshop for senior leaders to discuss with vendors.

2. Conduct an open vendor fair for staff to review systems.

3. Survey peers nationwide for vendor popularity.

4. Develop a Request for Proposal for various vendors.

The correct answer is: Conduct an open vendor fair for staff to review systems.

Conducting an open vendor fair for staff to review systems is an effective method for evaluating new software systems for event reporting. This approach allows a diverse group of staff members to engage directly with the software vendors and explore the functionalities of the systems firsthand. It fosters an interactive environment where employees can ask questions, provide feedback, and share insights about what they need from an event reporting system. By allowing staff to participate in the evaluation process, this method encourages buy-in from those who will be using the system daily. It also helps identify specific user needs and preferences that might not be captured through other methods. The hands-on experience gained during an open vendor fair can lead to more informed decision-making, ensuring that the selected software aligns well with the operational requirements of the organization. In contrast, other methods, such as workshops with senior leaders or surveying peers, may lack the direct involvement of end-users, potentially leading to decisions that do not fully reflect the needs of those who will utilize the system on the ground. Developing a Request for Proposal is also a necessary step in the procurement process, but it typically follows the identification of user requirements and preferred systems, rather than serving as an initial evaluation method.